“Milestones should have a clear description of your project schedule, but not one that implies they are a task. So they shouldn’t be called ‘Get agreement to move into Phase 2’ but ‘Phase 2 starts’. If you want to reflect the effort of getting agreement to move into Phase 2 then add a task in just before that says that.”
- Elizabeth Harrin, Learn What A Project Milestone Is
How to Use Milestones
After setting your project milestones, you’ll now have a slate to lay down the tasks that will help you achieve them. These are the nitty gritty, more granular (but still important!) steps to reach the end of your milestone. This is also where your core team will come in handy. Some tasks are best delegated to others, in which you’ll assign them accordingly. Accountability is everything with task management, so don’t forget your due dates and priority score!
Here are some examples of using milestones:
Big Project: ShareYourself
Milestones: As a team, at the start of each month, we decide what our priorities are for that month in order to stay on track with the growth and success of ShareYourself. These milestones are named after the month, for example: May.
Tasks: Tasks are then determined and listed within each milestone. They all have due dates within the month, and each are also set with a priority level, a categorization and an assignee. Tasks are then added as needed throughout the month.
Big Project: Green Mtn Chaga (a small herbal business)
Milestone examples: First round of product production; Etsy shop launch.
Task examples: Order packaging materials; Create logo; Create social media accounts.
Lastly, in our video tutorial for project creators, we briefly visit milestones and tasks and how to use them on our platform. Check it out here: www.youtube.com/watch?v=ZjRhoK3cv00